Mobile offices are ideal for industries like construction, film production, and event management, where the workspace needs to move as the project progresses. Outfitting these portable offices with the right safety features helps keep equipment and data secure while stored on a jobsite. Here are some tips to enhance the safety of your mobile office:
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Restrict Access With Locks and Alarms
Like a brick-and-mortar office, limiting access offers defense for mobile workspaces. Install high-quality locks on all exterior doors and storage units. Choose interconnected electronic deadbolts or keypads with unique codes for each employee. This creates an access log so you know who enters and exits the office. For added protection, install alarms that can be armed when the office is unoccupied. Motion sensors also help detect unauthorized entry to deter theft.
Add Surveillance Cameras
Setting up security cameras inside and outside the mobile office provides monitoring capabilities. Position cameras to capture all doors, windows, and approaches to see anyone coming or going. Choose cameras with two-way audio, night vision, and cloud connectivity so footage can be checked remotely. Keep surveillance videos so incidents can be reviewed. Trail cameras placed around the site’s perimeter can also help spot trespassers.
Control Access to Equipment Storage Areas
Tools, machinery, and materials left unsecured on a jobsite can disappear. Bring storage containers onsite to organize equipment. Have your mobile office manufacturer add a designated storage space and electronic locks with security camera coverage to detect break-ins. Keep inventory logs of equipment checked in and out. Lock machinery like generators or lifts to poles or trailers when not in use. Constant monitoring and limited access to storage spaces can reduce equipment theft.
Secure Paper Records in Locking File Cabinets
Sensitive employee or project records kept onsite during a job may be in paper format. Protect these documents by storing them in commercial-grade locking file cabinets bolted to the office floor or wall studs. Control access to the file cabinet keys and keep records secured after hours. This safeguards confidentiality and prevents the loss of key project data. Ask your mobile office provider if they offer furnished modules that include secure file storage.
Use a Safe for Valuables
Mobile offices equipped with reinforced safes help protect high-value items, especially if the office will be unattended for long stretches. Safes help secure laptops, tablets, and other portable electronics, along with spare keys, credit cards, and petty cash. Choose a fireproof gun safe or burglar-rated floor safe installed out of sight. Limit safe access to personnel and conceal the location from crews. This provides an extra layer of protection.
Secure All Computers and Devices
Whether desktop PCs or company-issued laptops, all computers in the mobile office should have security protections enabled. Set strong, unique passwords with regular changes for each device. Enable firewalls and install antivirus software on all machines, along with VPN connections for remote access. Enable drive encryption and offline data protections to avoid data loss if a device is stolen. Keep equipment passwords in the safe when off duty.
Use Cell Signal Boosters
Consistent internet and cellular connectivity enables security tools like surveillance systems, alarms, and data backups to function optimally. If cell signals are weak around your site’s rural or remote location, install commercial-grade cell signal amplifiers. These boosters capture distant signals. They rebroadcast them locally so mobile devices and computers can stay connected to cellular data and WiFi networks. Your mobile office provider can help you create a custom setup to increase your building’s security.
Secure Your Mobile Offices Today
Prioritizing layered security sets up a protected onsite hub for mobile offices. Perform weekly walkthrough inspections to check cameras, alarms, locks, lighting, and other features. Consistent inspections and swift responses to problems can strengthen your onsite security. Some mobile office providers will also work with you to create a more secure environment. They offer built-in security features and a variety of customization options to meet your project needs. Contact a reliable provider today to discuss their office structures and security options.
