
<p>As the COVID-19 pandemic turns the work environment into a permanently hybrid setting, offices disseminate telework agreements and put out collective calendars to show teammates’ in-office days. ;</p>



<p>The question then becomes, where do these workers sit when they come into the office? ; Companies are quickly finding dedicated workstations impractical, but the laissez-faire, first-come, first-served approach to shared working stations, known as hot desking, comes with uncertainty and lack of coordination. ; Office hoteling – allowing employees to book their workstation online in advance – is the more sophisticated and preferred approach to shared spaces.</p>



<p>An <a href="https://www.deskflex.com/our-products">office hoteling system</a> comes with many additional advantages built into the software to allow offices to run efficiently and maximize the space. ; An office hoteling system provides a central platform for booking all shared-use items in the office, including workstations, conference rooms, and equipment.  ;Employees can book an open station from home with a few simple clicks on a desktop or mobile app.</p>



<h2 class="wp-block-heading"><strong>Maximize Productivity by Giving Employees Control Over Their Workspace</strong></h2>



<p>An office hoteling system gives employees the peace of mind of knowing they will find an available workstation when they arrive in the office, and that they booked a station in an area that best suits the work they need to accomplish that day. ; The software can produce a navigable virtual office map, so employees can visualize where their workstation is located and where to find the conference room. ;</p>



<h2 class="wp-block-heading"><strong>Office Hoteling Systems Help Workers Find Their Teammates for Increased Collaboration</strong></h2>



<p>Office hoteling systems also help teams work better together. ; In a hot desking system, workers never know who is in the office and where to find their teammates, making it much harder to collaborate. ; Office hoteling allows workers to book their station, see who is sitting nearby, and reserve rooms or <a href="https://www.shrm.org/hr-today/news/hr-news/pages/what-to-consider-when-moving-to-a-hybrid-work-model.aspx">spaces</a> for collaboration.</p>



<h2 class="wp-block-heading"><strong>Analytic Functions Allow Employers to Maximize Usage and Right-Size the Space</strong></h2>



<p>Employers can use office hoteling systems to collect analytics on employee in-office attendance, the busiest times of the week, the most used workstations and office areas, and other functions that track space usage. ; These analytics can help companies right-size the space, so they are not paying for more resources than they need, maximize layouts for efficiency and worker satisfaction, and alter hybrid work protocols and schedules as needed.</p>



<h2 class="wp-block-heading"><strong>Reports Keep Employees Safe During the COVID-19 Pandemic</strong></h2>



<p>Hot desking doesn’t have protocols that <a href="https://www.nytimes.com/2021/04/24/business/dealbook/hybrid-workplace-guide.html">keep</a> workers safe from COVID-19, because it’s impossible to record where employees worked and equipment they might have touched. ; An office hoteling system minimizes the risk of COVID-19 infection by recording employees’ locations and generating exposure reports of other workers that might have been exposed to the COVID-positive individual. ; The software can also recommend spaces for lockdown and decontamination.</p>



<h2 class="wp-block-heading"><strong>An Office Hoteling System Will Bring a Hybrid Work Schedule to the Next Level</strong></h2>



<p>Hybrid work schedules aren’t going away in the transition from a pandemic necessity to a feature for workforce hiring and retention. ; Employees want to work at a company that has streamlined processes and the long-term thinking to invest in the best software for efficiency and worker satisfaction. ;</p>

Why Hybrid Workplaces Use an Office Hoteling System to Manage Workers
