A Guide to Moving Offices


Hiring a removals company might seem unnecessary and costly at first, but it can help you save more money in the long run. After all, when working with a removals company, you can be sure of your items being moved quickly, safely, and efficiently. 

Furthermore, with someone else responsible for doing all the dirty work on moving day, you and your team will be free to focus on various other aspects of the move and ensure that operations keep running smoothly.

Don’t forget to compare 3 or more moving companies before choosing one to hire for your office move. You can check for movers in your current location or the new one on various reputable websites.

Communicate with Customers and Vendors

You should ensure that you communicate with customers and vendors that you are moving offices. Doing this allows you to maintain relationships with your most important suppliers and vendors. Moreover, it can be a great way to ensure that you don’t lose the most loyal customers.

You can communicate with customers and vendors by issuing memorandums or including the news in your newsletters or regular email campaigns. You should also ensure that you update your Google listing and post about your big move on social media long before it actually happens.

Declutter the Office

Just as is the case when moving house, you will likely come across numerous items that no longer have a purpose when moving office. Since you are already in the process of making multiple changes, it would also be a suitable time to upgrade any essential items.

Here are some of the items that you may consider disposing of or replacing:

– Old office furniture

– Old printers, copiers, computers, telephones, and other electronics

– Redundant office supplies and items

– Outdated paperwork

You can dispose of the items via donation drives and clearance sales. Alternatively, you can decide to dispose of some things. When it comes to the equipment and documents that you don’t need in your daily operations, but may end up needing in the near future, consider storing them in a storage unit.

Use a Uniform System for Packing and Labeling

You should consider implementing a packing system for everyday company items and equipment to make sure that no company property is either misplaced or lost. It would generally be ideal to label your items appropriately, since this will make the unpacking easy and smooth. Stock up on 3 wall gaylord boxes.

Color-coding or numbering your boxes and keeping a record of which items are in which boxes may also help make it easier for you to pack and transport them.

When it comes to computers, here are some packing tips you should take note of:

– Don’t put your computers in boxes because they can move around within the box and break.

– Securely wrap and tape each piece of equipment so that it doesn’t get scratched or dented.

– You need to keep a backup of your computer data to make sure that you still have it on hand, even if something were to happen with your equipment.

– Don’t leave any detachable cables connected to your computers, because keeping them in during transportation can end up damaging your pins and ports. A better idea would be to roll them up and put them in a separate baggy that you may then attach to its corresponding unit.

– Avoid stacking computers on top of each other, or stacking items on top of your computer since this may lead to costly damage.

Slowly Move Non-Essential Items Before Moving Day

If you’re already in possession of your new office space before the day of the move, try setting aside time to move any small, non-essential items (i.e., excess equipment, surplus work stations, office supplies, and plants) earlier. 

Ideally, you could set these up before the rest of the teams move in. Slowly moving non-essential items before moving day will not only lighten your burden but also help you save on removals company costs. Moving office also means looking at changes to your digital marketing and the LEO voucher scheme can help you here and offer you a grant to improve your online presence.

Ensure That All Necessary Paperwork is Secured and Filed

Prior to the big office relocation, you need to make sure that all the necessary moving, building, and business moving permit are secured and filed. It is also important to ensure that you change your address in all your billing statements and legal documents. Doing this as soon as possible will save your company from any additional expenses or fines.

You should also not forget to change the address on your company website, business cards, letterhead, and, perhaps even your Google NAP information prior to the big move. If you do that, you can save on last-minute printing costs and lost sales.

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